September 18 & 19, 2010
_____Sat. 11 a.m. to 6 p.m. / Sun. - Noon to 5 p.m.___
Stafford Centre
10505 Cash Rd. Stafford, TX 77477
Take 59 South to Wilcrest / Murphy Rd.
Cash Rd. is Less than 2 miles South East of 59
HOT SAUCE AND FIERY FOOD EXHIBITOR AGREEMENT / INFORMATION
For Food Concession and Misc.Retail/Arts & Crafts please see below
BOOTH FEES: $350.00 per 12' x 12' booth. **Electric is available: One (1) outlet for $50.00 each.. No refunds will be given after September 1, 2010 due to cancellation by Exhibitor. This event is outside and on grass at the Stafford Centre for Performing Arts. The festival field is fenced in with overnight security.
- Exhibitors receive a 12' x 12' space with one 8' table and two chairs *.
- Two "printed" name tags.
- Awards will be given for the People's Choice Competition. People's Choice registration forms will arrive separately from Cooper, Penick & Deska, CPA.
- All exhibitors will be included in Best Showmanship* (this can include, but is not limited to, marketing of product, booth decorations, overall wow factor).
- Listings on the web site with hyperlink. Including the current Exhibitor List, and your listing with hyperlink will be kept on the "Festival -
...Highlights" page, post-festival.
- As always, Exhibitor access to the air conditioned Hospitality / VIP area. This includes free beverages to be enjoyed during festival hours.
- Invitation to the Saturday night "Exhibitor Party." BBQ dinner and bevies in the VIP area after the festival.
* Exhibitors must furnish their own additional display, popup tent, backdrops, table coverings, etc. The festival is held "rain or shine." Pop-up tents are recommended. Please make your area festive and attractive. Exhibitors must bring their own trashcan and bags. Extension Cords are the responsibility of the exhibitor.
The sale / use of t-shirts as give-a-ways is limited. Only your company shirts with your logo will be permitted.
An Exhibitor Confirmation packet will be emailed to you upon receipt of booth fee. You should receive your packet no later than 2 weeks prior to the Festival.
Setup: Friday, September 17, 2010 - 3:00 p.m. until 8 p.m. (We will have overnight security Friday thru Sunday)
............Saturday, September 18, 2010 - 7 a.m. until 10:30 a.m.
All exhibits must be completely setup by 10:30 a.m. - before the start of the scheduled event time, 11:00 a.m.
Vendors MUST remain setup for the 2 full days of the event - NO EARLY BREAKDOWNS - NO EXCEPTIONS.
PLAN FOR THIS. An empty booth just makes you and the festival look bad.
Health Permit: ALL vendors with food will be required to have a temporary food permit from the City of Stafford Health Department. The Fee is $40 for the 2 day event, ALL vendors with food must follow the City of Stafford rules/laws. Forms must be completed and returned to the Houston Hot Sauce Festival with payment (NOT to the City of Stafford). Two (2) forms need to be filled out and returned: 1. Temporary Food Permit Application, and 2. Temporary Food Permit Information. A 3rd form is available for information Inspection Requirements for the City of Stafford. Questions can be answered by calling Marcia Fouts, Health Inspector at 281-261-3941. You can click on links or down load the forms from the website. ***Any potential Vendor submitting an Exhibitor Agreement after August 31, 2010 may still be able to obtain a permit. It will be up to the discretion of the promoter in combination with the City of Stafford. NOTE: WE WILL BE AVAILABLE AS SOON AS WE GET IT FROM THE CITY OF STAFFORD.
City of Stafford Fire Marshall: It is the responsibility of ALL vendors to comply with all City of Stafford Fire Marshall laws - in particular the fire extinguisher regulations. All vendors are required to have a regulation certified fire extinguisher in their booth. The use of propane or charcoal is permissible. The cooking apparatus must be outside of a covered area. (ex. 10' x 10' tent - the grill would have to be setup behind or next to it.
** Electric: (1) Outlet. Please make sure you calculate your need for electrical power properly. Add the number of watts consumed by every single electrical device you intend to operate at your booth (lights, hot plates, deep fryers, etc.) Divide the total number of watts by the voltage - 110v. This will give you the total number of amps you will need. Additional lines of service are not guaranteed the day of event - Remember we can only provide sufficient electrical service if we know your requirements.
*** DEADLINE: AUGUST 31, 2010 All paperwork and fees must arrive at the Houston Hot Sauce Festival office by August 31, 2010. Booth space is assigned on a first-come first-serve basis. Fees must be paid in full at time of booth reservation to guarantee a reserved space at the Festival. Note: If space permits, Exhibitors will be accepted after the August 31, 2010 deadline with booth fee due immediately.
The promoter is not responsible for any and all injury, liability, loss or damage that may occur to property or self, while on the premises. Insurance must be placed and paid for by the Exhibitor/Vendor. The festival organizers reserve the right to ask an Exhibitor/Vendor to leave the grounds if the regulations and rules are not kept, and refunds will not be made to the Exhibitor/Vendor in this case.
Final Deadline: When FULL!
For Hot Sauce and Fiery Food Contract:
Online Click Here
Printable Click Here
Misc. Retail/Arts&Crafts Click Here
INFORMATION:
Carol Borge, Promoter/Organizer
HotStuff, Inc. d.b.a. Houston Hot Sauce Festival
12327 Piping Rock, Houston, Texas 77077
(281) 558 - 3518
(832) 553-2859, fax
carol@houstonhotsauce.com
Proceeds to benefit The Stehlin Foundation for Cancer Research