Food Concession Exhibitor Agreement
(ALL Beverages will be sold by the Festival Only – benefits Cancer Research)
A maximum of number of food concession vendors will be accepted. NOTE: To avoid duplicity – only pre-approved menu items can be sold. Please list all the items you wish to sell on the return portion of the vendor agreement. Menu items will be accepted on a first come first serve basis.
BOOTH FEES: $640.00 per space. Electric: $ 50.00 per 10 amp.outlet. Please make sure you calculate your need for electrical power properly: Add the number of watts consumed by every single electrical device you intend to operate at your booth (lights, hot plates, deep fryers, etc.) Divide the total number of watts by the voltage – 110v. This will give you the total number of amps you will need. Additional lines of service are not guaranteed the day of event – Remember we can only provide sufficient electrical service if we know your requirements. No refunds will be given after September 1, 2015, due to cancellation by Exhibitor.
Booth Fee includes a minimum of a 12′ x 12′ area – * Space is available for trailers, a $10.00 per additional foot (length) rate will be charged, please call for details. Vendors must provide their own cooking apparatus. A table and 2 chairs can be provided. This event is outside and on grass at the Stafford Centre for Performing Arts. The festival field is fenced in with overnight security. Vendors must furnish their own additional display, pop up tents, and professional menu boards. Please make your area festive and attractive. Exhibitors MUST bring their own trash can and bags. Extension cords are the responsibility of the Vendor.
Festival will be held rain or shine. No refunds will be given after September 1, 2014, due to cancellation by Exhibitor.
An Exhibitor Confirmation packet will be emailed to you upon receipt of booth fee. You should receive your packet no later than 2 weeks prior to the Festival.
Setup: Friday, September 18, 2015 – 3:00 p.m. until 8 p.m. (Overnight security Friday thru Sunday)
Saturday, September 19, 2015- 8 a.m. – 10:30 a.m.
All exhibits must be completely setup by 10:30 a.m. – before the start of the scheduled event time, 11:00 a.m. Vendors MUST remain setup for the 2 full days of the event – NO EXCEPTIONS. Security will be provided. Vendors MUST remain setup for the 2 full days of the event – NO EXCEPTIONS. PLAN FOR THIS. An empty booth just makes you and the festival look bad.
An Exhibitor Confirmation packet and approved menu items will be mailed to you.
Health Permit: ALL vendors with food will be required to have a temporary food permit from the City of Stafford Health Department. The Fee is included in the booth fee for the 2 day event, ALL vendors with food must follow the City of Stafford rules/laws. If you are selling packaged and/or bottle products you will need to provide a copy of your food manufacturer license or an invoice showing where you purchased/have your sauce co-packed. Forms must be completed and returned to the Houston Hot Sauce Festival. Two (3) forms need to be filled out and returned: 1. Temporary Food Permit Application, 2. Temporary Food Permit Information and 3. Booth Layout for Temporary Event. A 3rd form is available for information Inspection Requirements for the City of Stafford. Questions can be answered by calling Marcia Fouts, Health Inspector at 281-261-3941. The forms will be sent to you in your confirmation packet. Any potential Vendor submitting an Exhibitor Agreement after August 15, 2015 may still be able to obtain a permit. It will be up to the discretion of the promoter in combination with the City of Stafford. Paperwork must be sent to the Houston Hot Sauce Festival by August 15, 2015.
City of Stafford Fire Marshall: It is the responsibility of ALL vendors to comply with all City of Stafford Fire Marshall laws – in particular the fire extinguisher regulations. All vendors are required to have a regulation certified fire extinguisher in their booth. The use of propane or charcoal is permissible. The cooking apparatus must be outside of a covered area. (ex. 10’ x 10’ tent – the grill would have to be setup behind or next to it.
*** DEADLINE: AUGUST 30, 2015 All paperwork and fees must arrive at the Houston Hot Sauce Festival office by August 30, 2015. Booth space is assigned on a first-come first-serve basis. Fees must be paid in full at time of booth reservation to guarantee a reserved space at the Festival. Note: If space permits, Exhibitors will be accepted after the August 30, 2015 deadline with booth fee due immediately.
The promoter is not responsible for any and all injury, liability, loss or damage that may occur to property or self, while on the premises. Insurance must be placed and paid for by the Exhibitor/Vendor. The festival organizers reserve the right to ask an Exhibitor/Vendor to leave the grounds if the regulations and rules are not kept, and refunds will not be made to the Exhibitor/Vendor in this case.