Hot Sauce / Fiery Food Exhibitor Agreement
To Register: Fill out the Online Vendor Form
2016 Houston Hot Sauce Festival
If anyone is interested in becoming a vendor please email your contact information to: firstname.lastname@example.org
BOOTH FEES: $550.00 per 10′ x 10′ booth for 2014-2015 Exhibitors until April 1, 2016 (EarlyBird) then thereafter along with All New Vendors the fee will be $600.
Discounts are available for purchase of booths at the Louisiana Hot Sauce Expo and the Florida Festival of Flavor and Fire as follows: Buy any Booth at two Expos and get $50 off per booth per expo which is a $100 Value. Purchase all three expos and get $75.00 off per booth per expo a $200 Value.
(Divisional winners of the World Hot Sauce Awards are only eligible for the Buy 2 promotion at the Florida and Houston shows as their booth is free at the Louisiana Show)
**Electric is available to booths only around the perimeter of the Building (Aisles A and D): One (1) outlet for $50.00 each. These outlets are very limited and on a first come/first serve basis.
No refunds will be given after August 1, 2016 due to cancellation by Exhibitor.
This event is indoors with A/C therefore, the festival will be held “rain or shine.” at the Silver Street Studios. The Event Space is fenced in with overnight security.
– Exhibitors receive a 10′ x 10′ pipe and draped space*.
– Two “printed” name tags.
– Listings on the web site with hyperlink.
– Listing in the 2016 Festival Guide with company description.
– Exhibitors will have Hospitality / VIP privileges. This includes free beverages to be enjoyed during festival hours.
* Exhibitors must furnish their own tables, chairs, display, backdrops, table coverings, etc. Please make your area festive and attractive. Exhibitors must bring their own trashcan and bags. Extension Cords are the responsibility of the exhibitor.
The sale / use of t-shirts as give-a-ways is limited. Only your company shirts with your logo will be permitted.
An Exhibitor Confirmation packet will be emailed to you upon receipt of booth fee. You should receive your packet no later than 2 weeks prior to the Festival.
Setup: Friday, September 16, 2016 – 12:00 p.m. until 8 p.m.
Saturday, September 17, 2016 – 7 a.m. until 10:30 a.m.
All exhibits must be completely setup by 10:30 a.m. – before the start of the scheduled event time, 11:00 a.m.
Vendors MUST remain setup for the 2 full days of the event.
NO EARLY BREAKDOWNS – NO EXCEPTIONS.
PLAN FOR THIS. An empty booth just makes you and the festival look bad.
Health Permit: ALL vendors with food will be required to have a temporary food permit from the City of Houston Health Department. The Fee is included in the booth fee for the 2 day event, ALL vendors with food must follow the City of Houston rules/laws. Forms must be completed and returned to the Houston Hot Sauce Festival. The forms will be sent to you in your confirmation packet. Any potential Vendor submitting an Exhibitor Agreement after August 31, 2016 may still be able to obtain a permit. It will be up to the discretion of the promoter in combination with the City of Houston.
Fire Marshall of Houston: All vendors must comply with Fire Marshall of Houston requirements including
NO propane or grilling with fire or charcoal in the Event Space
** Electric: (1) Outlet are only available to those booths around the perimeter of the building (Electricity will not be provided for interior booths down the center row. Please make sure you calculate your need for electrical power properly. Add the number of watts consumed by every single electrical device you intend to operate at your booth (lights, hot plates, deep fryers, etc.) Divide the total number of watts by the voltage – 110v. This will give you the total number of amps you will need. Additional lines of service are not guaranteed the day of event – Remember we can only provide sufficient electrical service if we know your requirements.
*** DEADLINE: AUGUST 31, 2016 All paperwork and fees must arrive at the Houston Hot Sauce Festival office by August 31, 2016. Booth space is assigned on a first-come first-serve basis. Fees must be paid in full at time of booth reservation to guarantee a reserved space at the Festival. Note: If space permits, Exhibitors will be accepted after the August 31, 2016 deadline with booth fee due immediately.
The promoter is not responsible for any and all injury, liability, loss or damage that may occur to property or self, while on the premises. Insurance must be placed and paid for by the Exhibitor/Vendor. The festival organizers reserve the right to ask an Exhibitor/Vendor to leave the grounds if the regulations and rules are not kept, and refunds will not be made to the Exhibitor/Vendor in this case.
To Register: Fill out the Online Vendor Form