Misc. Retail/ Arts & Crafts Exhibitor Information
The festival is open to all areas of business – Retail, Arts & Crafts, Marketing Companies, etc. This is a family event, therefore it is up to the discretion of the festival organizers to determine appropriateness of merchandise. The sale / use of t-shirts as give-a-ways is limited – only pre-approved t-shirts can be sold or used as give-a-ways.
BOOTH FEES: $250.00 per 12’ x 12’ booth. $500.00 per 12’ x 12’ corner booth with 2 sides open for selling. **Electric is available: One (1) outlet for $50.00 each.. This event is outside and on grass at the Stafford Centre for Performing Arts. The festival field is fenced in with overnight security. No refunds will be given after September 1, 2014 due to cancellation by Exhibitor.
Booth Fee includes a minimum of a 12” x 12” area – A table and 2 chairs will be provided. Exhibitors must furnish their own additional display and table coverings. Pop-up canopies are recommended. This event is outside and on grass at the Stafford Centre for Performing Arts. The festival field is fenced in with overnight security. Please make your area is festive and attractive. Exhibitors MUST bring their own trash can and bags. Extension Cords are the responsibility of the exhibitor. The Festival will be held rain or shine. No refunds will be given after September 1, 2015, due to cancellation by Exhibitor.
NOTE: Awards will be given for Showmanship – all vendors participating at the festival will be eligible.
If required, it is understood that it is the responsibility of the Exhibitor to acquire a Sales Tax Permit and pay Sales Tax. The Exhibitor is responsible for their own tax report.
An Exhibitor Confirmation packet will be emailed to you upon receipt of booth fee. You should receive your packet no later than 2 weeks prior to the Festival.
Setup: Friday, September 18, 2015 – 3:00 p.m. until 8 p.m. (We will have overnight security Friday thru Sunday)
Saturday, September 19, 2015 – 8 a.m.until 10:30 a.m.
All exhibits must be completely setup by 10:30 a.m. – before the start of the scheduled event time, 11:00 a.m. Vendors MUST remain setup for the 2 full days of the event – NO EXCEPTIONS. Security will be provided. Vendors MUST remain setup for the 2 full days of the event – NO EXCEPTIONS. PLAN FOR THIS. An empty booth just makes you and the festival look bad.
City of Stafford Fire Marshall: It is the responsibility of ALL vendors to comply with all City of Stafford Fire Marshall laws – in particular the fire extinguisher regulations. All vendors are required to have a regulation certified fire extinguisher in their booth. The use of propane or charcoal is permissible. The cooking apparatus must be outside of a covered area. (ex. 10’ x 10’ tent – the grill would have to be setup behind or next to it.
** Electric: (1) 10 amp. Outlet. Please make sure you calculate your need for electrical power properly. Add the number of watts consumed by every single electrical device you intend to operate at your booth (lights, hot plates, deep fryers, etc.) Divide the total number of watts by the voltage – 110v. This will give you the total number of amps you will need. Additional lines of service are not guaranteed the day of event – Remember we can only provide sufficient electrical service if we know your requirements.
*** DEADLINE: AUGUST 30, 2015 All paperwork and fees must arrive at the Houston Hot Sauce Festival office by August 30, 2015. Booth space is assigned on a first-come first-serve basis. Fees must be paid in full at time of booth reservation to guarantee a reserved space at the Festival. Note: If space permits, Exhibitors will be accepted after the August 31, 2015 deadline with booth fee due immediately.
The promoter is not responsible for any and all injury, liability, loss or damage that may occur to property or self, while on the premises. Insurance must be placed and paid for by the Exhibitor/Vendor. The festival organizers reserve the right to ask an Exhibitor/Vendor to leave the grounds if the regulations and rules are not kept, and refunds will not be made to the Exhibitor/Vendor in this case.